Minutes 15th December 2020

 

MINUTES OF THE MEETING OF ALFORD TOWN COUNCIL

HELD VIA MICROSOFT TEAMS

ON 15th DECEMBER 2020

 

Present:  Councillors R Quantrell; G. Hounslow; D Robinson; B Stockley; G Allan; S Devereux; L Iaquaniello; J Shutt; K Tupling and A Whitcombe

L Croft – Town Clerk

Cllr C Matthews - LCC

 

TO RECEIVE AND ACCEPT APOLOGIES WHERE VALID REASONS FOR ABSENCE HAVE BEEN GIVEN TO THE TOWN CLERK PRIOR TO THE MEETING.

(Agenda Item 1)

75. Apologies received and accepted from Cllr A Hayman. Also, from Cllr G Marsh ELDC.

TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011- BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUEST FOR DISPENSATION.

(Agenda Item 2)

76. None.

TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 17th NOVEMBER 2020 AND TO AUTHORISE THE CHAIRMAN TO SIGN THE OFFICIAL MINUTES

 (Agenda Item 3)

77. Proposed, seconded and resolved that the minutes be signed as a correct record by the Chairman.

REPORT FOLLOWING THAT MEETING.

(Agenda Item 4)

78. a.  Agenda Item 61b– The emergency planning exercise to be held on 1st December was postponed until 2021 sue to an emergency situation that occurred on the day.

b.  Agenda item 70 -Prices for wooden benched still to be sought.

c.  Agenda Item 74a – Second quote for entry system for 1st floor office requested, still waiting for response.

REPORT FROM THE CHAIRMAN

(Agenda Item 5)

79. The chairman thanked Alford Promotions and all those involved in decorating the town. He also informed Councillors about the Alford Craft Market plans to extend their business and open a community art facility and gallery.

Resolved that the Town Council would support this venture.

TABLE CORRESPONDENCE

(Agenda Item 6)

80. a.     Letter from Head Teacher SJTC – fwd. via email to all town councillors.

b. Email from Cllr Marsh and officers at ELDC regarding issue bought to their attention by the Town Clerk. Regarding issue of blocked drainage ditch and rat infestation affecting property on Chauntry Road. The water course in question is a riparian watercourse and in the ownership of the Grammar School and owners of 48/50/58/60 Chauntry Road and the garage block (Housing Association).

c.  Lincolnshire Resilience Forum Newsletter for November – fwd. via email to all Town Councillors.

d. Email regarding launch of annual Lincolnshire Crime and policing survey – fwd. via email to all Town Councillors.

e. Email from LCC Highways – Alteration to dates for road closure – High Lane (A1104 Miles Cross Hill to Cherry Tree Lane) Originally to be 2/12 – 14/12/20 re-scheduled to 9/12-14/12/20. Road closure for carriageway patching work.

f. Email from Alford Promotions regarding plans for Christmas fwd. to all Town Councillors.

g. Email of appreciation on work at cemetery – fwd. to councillors and contractor.

h. Lincolnshire Wolds Local Facilities Guide revisions for spring 2021 edition required by 31st January 2021. Alford Promotions to work with the clerk on any updates required.

N/003/01476/20 St Wilfrid’s Church, Church St. Alford – resurfacing of existing footpaths to the North side of the church – Full Planning Permission Granted.

N/003/01647/20 14 Commercial Road, Alford – Extension and alterations to existing house to provide a ground floor bedroom, living room and shower room. - Full Planning Permission Granted.

REPORTS FROM OUTSIDE BODIES 

(Agenda Item 7)

81. Cllr Matthews had supplied a briefing for December which was circulated to Town Councillors. He informed councillors that he had been praising the efforts of volunteers and the community of Alford to other Town Councils, he also joined the chairman in praise of the display of lights in Alford.

UPDATE ON TRANSFER OF ASSETS FROM ELDC. 

(Agenda Item 8)

82. a. Car Parking – Should car parks be free to use?

Proposed, seconded and resolved that charging should continue as currently charged by ELDC. To be reviewed in 12 months.

b. Community Gardens

The community garden group have held second meeting. They are consulting with interested groups to see what people would like to see in a community garden. The site is not big enough to provide allotments. Discussions have been held with the owners of the coal yard and the group will work with them to ensure that all parties are happy. One matter that has come to the attention of the group is that the Squash Club lease is due for renewal.

Proposed, seconded and resolved that Cllr Quantrell should lead on negotiations of the new lease with the Squash Club.

FINANCIAL MATTERS

(Agenda Item 9)

83.         a. To approve accounts for Payment December as presented.

Proposed, seconded and Resolved that payments as presented be made.

Agenda items b and c were switched.

b. To consider the purchase of a reactive speed sign.

Proposed, seconded and Resolved to purchase reactive sign and 4 backplates as discussed.

c. To approve budget and amount to be precepted.

Proposed, seconded and Resolved budget of £132,960 and precept of £130,460.

d. To consider request from Citizens Advice for a donation. 

Proposed, seconded and Resolved not to make a donation.

TO DISCUSS EFFECTIVENESS OF CCTV.

(Agenda Item 10)

84. General feeling was that while images from new cameras was good it was not used to its full potential. Clerk to check with Mablethorpe on the progress of their talks to have a local viewing room at Mablethorpe police station.

UPDATE ON REQUESTED LCC ASSET TRANSFERS.

(Agenda Item 11)

85. Library Building – Business plan should be looked at by the property board this week.

UPDATE ON LOVE ALFORD WEBSITE.

(Agenda Item 12)

86. The website needs to promote the town to visitors and the wider area as well as provide residents with information on help, organisations, schools and social care. The deputy clerk will work on this and put together a team to keep the site updated. Councillors were encourage to think of what needed to be included and ideas will be discussed at the next Leadership meeting in the new year. ELDC’s Vital & Viable fund will fund this for an initial 5 years and then if required the Town Council will fund.

URBAN HIGHWAY GRASS CUTTING PARISH AGREEMENT SCHEME – TO CONSIDER CONTINUING AGREEMENT FOR 2021/22.

(Agenda Item 13)

87. Proposed, seconded and resolved to continue grass cutting agreement.

TO CONSIDER CHANGING THE NO DOG ALLOWED POLICY AT ALFORD CEMETERY TO DOGS MUST BE KEPT ON LEADS.

(Agenda Item 14)

88. Proposed, seconded and resolved to allow dogs on leads in cemetery. Signs to be made and displayed.

TO CONSIDER RESPONSE TO REPLY FROM ELDC REGARDING COMPLAINT MADE ABOUT DECISION TO GIVE PLANNING PERMISSION TO TOTHBY LANE DEVELOPMENT.

(Agenda Item 15)

89. While the difference in size of the development is only 3 dwellings some local residents are up in arms as they feel ELDC are not taking the Alford Neighbourhood Plan into consideration as they are required by law to do. Before responding again to ELDC’s reply to our complaint Town Council to request professional advice from our consultants.

Proposed, seconded and resolved that professional advice be sort as to whether ELDC actions in approving development legal.

TO CONSIDER WHETHER TOWN COUNCIL SHOULD LOOK AT WAYS TO REMEMBER THOSE FROM ALFORD WHO SERVED IN WORLD WARS AND ARE NOT MENTIONED ON WAR MEMORIALS.

(Agenda Item 16)

90. It was agreed that all those who had served in the armed forces deserved some sort of commemoration, possibly in the way of a generic memorial or a veteran’s memorial board or book. 

Clerk to investigate whether the numbers of service personnel from Alford who served in WW1, WW2 and served since can be obtained. 

TO CONSIDER WORKING WITH ELDC ON COMMUNITY LED HOUSING SCHEME.

(Agenda Item 17)

91. Cllrs interested in knowing more about this scheme, Cllrs Devereux, Shutt, Stockley and Quantrell will hold a meeting with ELDC officer to discuss further.

PLANNING AND DEVELOPMENT TO BE CONSIDERED.

(Agenda Item 18)

92. None.

ANY MATTERS FOR GENERAL DISCUSSION OR INCLUSION IN NEXT AGENDA. 

(Agenda Item 19)

93. a. Skegness Town Council have written to ULHT over plans to remove out patience services from Skegness and Louth. Meaning that residents will have to travel to Boston or Lincoln Proposed, seconded and resolved that letter be written. 

 

There being no further business the meeting closed at 8.43pm