Minutes of the Meeting held 19th January 2021

 

MINUTES OF THE MEETING OF ALFORD TOWN COUNCIL
HELD VIA MICROSOFT TEAMS
ON 19th JANUARY 2021
 
Present:  Councillors R Quantrell; G. Hounslow; D Robinson; B Stockley; G Allan; A Hayman; L Iaquaniello; J Shutt; K Tupling and A Whitcombe
 
L Croft – Town Clerk
Cllr C Matthews - LCC
 
TO RECEIVE AND ACCEPT APOLOGIES WHERE VALID REASONS FOR ABSENCE HAVE BEEN GIVEN TO THE TOWN CLERK PRIOR TO THE MEETING.
(Agenda Item 1)
94. Apologies received and accepted from Cllr S Devereux. Also, from Cllr G Marsh ELDC.
TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011- BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUEST FOR DISPENSATION.
(Agenda Item 2)
95. None.
TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 15th DECEMBER 2020 AND TO AUTHORISE THE CHAIRMAN TO SIGN THE OFFICIAL MINUTES
 (Agenda Item 3)
96. Proposed, seconded and resolved that the minutes be signed as a correct record by the Chairman.
REPORT FOLLOWING THAT MEETING.
(Agenda Item 4)
97. a. Item 83c – the precept request has been submitted to ELDC.
b. Item 84 – Effectiveness of CCTV – Checked with Mablethorpe Town Clerk
Mablethorpe Town Council met with the police, representatives of ELDC and the ELDC CTV contractor prior to the March lockdown with a view to establishing an additional viewing room within the police station at Mablethorpe. Unfortunately, this has not progressed since March but remains ongoing. They update us as soon as possible.
c. Item 88 – Dogs on leads in cemetery – Signs for both entrances have been ordered and will be in place shortly.
d. Item 90 – Numbers of servicemen/women from Alford – Emailed MOD to ask where this information can be obtained. Awaiting their response.
For those who have existing war graves this information is available from the CWGC. For those who served and survived or have served since the 2 World Wars it is more difficult to obtain.
e. Item 91 – Councillors who expressed an interest in meeting with the officer will participate in a Microsoft teams meeting on Wednesday 27th January at 11am.
f. Letter to ULHT regarding the possible removal of outpatient services from Skegness and Louth sent.
REPORT FROM THE CHAIRMAN
(Agenda Item 5)
98. Following last month’s meeting, the chairman had contacted Mr Biggers who had been the examiner of Alford’s Neighbourhood Plan. As he had been employed by ELDC he could only give certain advice do to potential perceived conflict of interest. One matter he did highlight was that ELDC do not have a validation list for developers to complete. An understanding between ELDC and Alford Town Council on what level of public consultation is required needs to be found.
Proposed, seconded and resolved that ELDC planning be contacted and advice received from Mr Bigger passed on.
TABLE CORRESPONDENCE
(Agenda Item 6)
99. a. Clerk & Council’s Direct Magazine – January 2021
b. LCC School admissions policy consultation 18/12/20– 30/1/21 (e-mailed to all councillors)
c. ATC were copied in on a number of emails from a concerned resident to ELDC regarding concerns on the decision to approve the Tothby Lane development.
d. Colin Matthews Brief – January 2021 (e-mailed to all councillors)
e. LALC news (e-mailed to all councillors)
f. Open letter from NALC Chairman to all councillors (e-mailed to all councillors)
g. Email from ELDC to introduce Ophelia Gamble, Rural Retailer Ltd, who has been appointed by ELDC until the end of March to support retail businesses in Alford and Spilsby. (E-mailed to all councillors). 
REPORTS FROM OUTSIDE BODIES 
(Agenda Item 7)
100. Cllr Matthews had supplied a briefing for January which was circulated to Town Councillors. He informed Councillors that there will be a consultation on charging for parking in seafront carparks along the coast between Sandilands and Chapel.
When asked about vaccination centres, he said that there is one in Mablethorpe and one in Skegness.
There is also the one at Spilsby which is where those at Alford GP Surgery are going. Communication is the main issue at the moment – Alford residents are being contacted by phone.
FINANCIAL MATTERS
(Agenda Item 8)
101.         a. To approve accounts for Payment January as presented.
Proposed, seconded and Resolved that payments as presented be made.
Surplus funds held in current account to be transferred to high interest account.
TO DISCUSS RESULTS OF SPEED SURVEY CARRIED OUT BY LINCOLNSHIRE ROAD SAFETY PARTNERSHIP.
(Agenda Item 9)
102. Survey indicates that at the points surveyed speeding was not a major issue. It was felt that there may be a case for measures to reduce the speed prior to the 30mph signs for traffic coming from Mablethorpe, as the entrance to the Windmill and the junction with the Bilsby Road are dangerous areas if traffic is speeding. The speed sign on West Street is working. The reactive speed indicator which the council agreed to purchase can be located at different locations throughout the town. Backplates will need to be purchased for any new locations. Advice will be sought from the Lincolnshire Road Safety Partnership.
TO NOMINATE TWO TOWN COUNCILLORS AS TRUSTEES OF THE ALFORD WINDMILL TRUST AND UPDATE FOLLOWING MEETING HELD 8TH JANUARY. 
(Agenda Item 10)
103. Proposed, Seconded and Resolved that Councillors D Robinson and B Stockley be appointed trustees.
UPDATE ON COMMUNITY GARDEN PROJECT, AND TO CONSIDER FUNDING THE REMOVAL OF SPOIL FROM SITE.
(Agenda Item 11)
104. Meeting held on 13th January 2021, still gathering ideas from interested parties and other community garden groups. Agreed that the group will have a social media presence once something physical is happening. Photographic/drone footage will be taken to record the progress of the site. There is a possible opportunity to get the spoil removed at a low cost as it is required as hardcore by another site, only the hire of equipment to break up and load the spoil would be required. If not the cost of clearing the site could potentially be £20k. 
Proposed, Seconded and Resolved that should the opportunity to remove spoil cheaply come to fruition, and given that ELDC agree, the work should be carried out. If the cost is likely to exceed £5k the council will be consulted again prior to start of the work.
UPDATE FOLLOWING LEADERSHIP MEETING HELD ON 14TH JANUARY INCLUDING DISCUSSION ON LOVE ALFORD WEBSITE.
(Agenda Item 12)
• 105. It appears following discussions with ELDC that the site will focus on tourism by being a visitors’ website, not as hoped a central website for tourists, local people and advice. The deputy clerk has a meeting arranged with Sam Phillips and will report back at the next Town Council meeting.
UPDATE ON REQUESTED LCC ASSET TRANSFERS.
(Agenda Item 13)
106. LCC have agreed the transfer of the library building to Alford Town Council. Work on plans for the layout of the building to accommodate the Town Council, Library and Alford Hub can start. Any plans must fit in with the business plan agreed with LCC. It will take some time as work will depend on how long the transfer of assets from LCC and ELDC takes. First time since 1974 the Town Council will have its own home.
TO DISCUSS PSPO (PUBLIC SPACE PROTECTION ORDERS) AND ENFORCEMENT OF THESE RELATING TO DOGS.
(Agenda Item 14)
107. ELDC have a general PSPO in place across all areas but there is no enforcement. Should Alford Town Council look to providing enforcement. Clerk to contact ELDC to fond out whether this may be possible.
TO DISCUSS GDPR AND THE USE BY TOWN COUNCILLORS OF DEDICATED TOWN COUNCIL EMAIL ADDRESSES.
(Agenda Item 15)
108. LALC strongly advise Councillors to have dedicated email addresses for Town Council correspondence as under a FOI query Councillors who use personal email accounts could have to provide access to these accounts. It is not a legal requirement. The accounts could be forwarded to one in box so that Councillors do not have to log into multiple email accounts. The deputy clerk will look into issues raised concerning these accounts and assist any Councillor requiring help. It is important that Councillors do not share email accounts with partners etc. as this may lead to data protection issues.
PLANNING AND DEVELOPMENT TO BE CONSIDERED.
(Agenda Item 16)
109. N/003/00013/21 Land East of Spendluffe Avenue - Outline erection of up to 21 no. dwellings.
Proposed, Seconded and resolved to object on the grounds that:
• There was a lack of public consultation in accordance with the Alford Neighbourhood plan.
• There is inadequate initial information about how fundamental concerns regarding utilities particularly sewerage and water pressure will be dealt with.
• Part of the site indicated on the plan does not belong to the applicant.
ANY MATTERS FOR GENERAL DISCUSSION OR INCLUSION IN NEXT AGENDA. 
(Agenda Item 17)
110. a. Next Agenda – Consider quote for resurfacing at Market Compound.
b. Fly-tipping on Willoughby Road needs clearing – Clerk to contact Platform Housing and ELDC. 
 
There being no further business the meeting closed at 8.31pm
 
Appendix 101a Accounts for Payment January
Name Total inc.VAT Description
Employee related payments 4520.88  
M Dennis 40.00 Cemetery clearing
Glendale Countryside Ltd 429.60 Grounds Maint.
Grassroots 1547.74 Cemetery Maint.
Turners Garden Services 412.00 Grounds maint.
Baytree Garden Services 484.77 Floral displays
Sid Dennis & Sons 8.65 Waste removal
Alford Focal Point 5,000.00 Donation
Handyman 13.35 Toilet Supplies
S Price 20.00 Bus shelter cleaning
Lockit Safe Ltd 2866.80 New Bike shelter
East end Garage 76.54 Fuel/repairs
Callabys 300.00 Redeemed vouchers
Lincolnshire Co-op 430.00 Redeemed vouchers
British Gas 7.67 Clock Electric
Scottish Power 39.00 Park Electric
BT 80.15 Phone/Broadband
Anglian Water 11.85 Park Water
Wave Utilities(Anglian Water) 90.69 Toilets Water
SSE -137.42 Toilets Electric
Bank Charges 12.47  
  16,254.74  
Income 15/12/2020-18/1/2020
Market Income 221.50
Burial Board Income 250.00
Other 500.00
  971.50
Bank Reconciliation - 18/1/2020
Current Account 73,837.51
Premium Account 146,997.78
Memorial Account 1,891.15
Bruton Account 50.22
Petty Cash 5.70
  222,782.36
Unpresented payments/receipts (15,755.87)
  207,026.49