Minutes of Meeting held 16th February 2021

 

MINUTES OF THE MEETING OF ALFORD TOWN COUNCIL

HELD VIA MICROSOFT TEAMS

ON 16th FEBRUARY 2021

 

Present:  Councillors R Quantrell; G. Hounslow; D Robinson; S Devereux; G Allan; A Hayman; L Iaquaniello and A Whitcombe

L Croft – Town Clerk

Cllr G Marsh - ELDC

Cllr C Matthews - LCC

 

TO RECEIVE AND ACCEPT APOLOGIES WHERE VALID REASONS FOR ABSENCE HAVE BEEN GIVEN TO THE TOWN CLERK PRIOR TO THE MEETING.

(Agenda Item 1)

111. Apologies received and accepted from Cllrs K Tupling and J Shutt.

TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011- BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUEST FOR DISPENSATION.

(Agenda Item 2)

112. None.

TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 19th JANUARY 2021 AND TO AUTHORISE THE CHAIRMAN TO SIGN THE OFFICIAL MINUTES

 (Agenda Item 3)

113. Proposed, seconded and resolved that the minutes be signed as a correct record by the Chairman.

REPORT FOLLOWING THAT MEETING.

(Agenda Item 4)

114.

a. Item 98.   Email sent to Paul Edwards regarding advice received from Mr Bigger. Mr Edwards is no longer managing the ELDC team and has forwarded email to Mike Gildersleeve to respond. Mr Gildersleeve has responded and is willing to meet to discuss.

b. Item 101.   The excess funds have been transferred from the current account to the high interest account.

c. Item 105.   Deputy Clerk arranged meeting with Sam Phillips – update from Lynnette.

d. Item 107.   Contacted ELDC regarding the increased dog fouling in Alford, this is a district wide issue. The dog warden has been asked to visit Alford and will visit sites highlighted by councillors.       

e. Item 108.   The deputy clerk has put together a guide on how to link bespoke town council email account to personal account. The guide was emailed to all councillors.

f. Item 109.   Town Council objection to planning application submitted. Cllr Marsh has called this application in requesting the Planning Committee to deal with this instead of delegating the decision to the planning officer.

g. Item 110b.   Fly tipping on Willoughby Road reported to ELDC and Platform Housing.

REPORT FROM THE CHAIRMAN

(Agenda Item 5)

115. Cllr Quantrell updated the council on the progress of signs for the park. Cllr S Devereux for some time has been concerned about young people’s mental health and with a grant from ELDC Alford ward councillors’ signs pointing young people to helplines etc. Cllr Devereux has also raised the issue of adult mental health issues, there is a group in the middle who are in some cases working from home and home schooling who may be struggling. Posters providing links to anonymous help may be useful for these people so the chairman and deputy clerk are working with Cllr Devereux to produce these posters.  

TABLE CORRESPONDENCE

(Agenda Item 6)

116.

a.  Copy of response from ULHT to Skegness Town Council regarding cutting of outpatient services fwd. to all councillors.

b.  Email from resident on West Street concerned about vehicles staying longer than the 30 minutes permitted in parking bays as it is causing access issues for his carers.

c.  Magna Vitae Community Leaflet fwd. to all councillors.

d.  Online jobs fair (25th February) poster fwd. to all councillors and posted on facebook.

e.  Response received from MOD regarding numbers of Alford Service Personnel. There is no reliable address information held for service personnel discharged prior to 2007. Since then, a total of 40 former service personnel confirmed an LN13 postcode at the time of discharge.

REPORTS FROM OUTSIDE BODIES 

(Agenda Item 7)

117.

Cllr Matthews (LCC) had little to report the potholes on the A1104 have been dealt with. There are delays on pothole filling as the drivers are the same ones who grit in bad weather.

G Marsh (ELDC) Councillor grants for 21/22 protected. He has highlighted that there is an imbalance in Health & Wellbeing in ELDC towns between those where there is a Magna Vitae presence such as Louth and where there is none such as Alford. It is hoped there will be some funds for organisations in the town. Astro turf in Alford would mean talented sports people would not have to travel to other areas.

FINANCIAL MATTERS

(Agenda Item 8)

118.       

 a. To approve accounts for Payment February as presented.

Proposed, seconded and Resolved that payments as presented be made.

b.  Consider request from LIVES for a donation.

Proposed, seconded and Resolved to donate £500.00.

TO REVIEW COUNCIL POLICIES AS REQUIRED FOR AUDIT PURPOSES;

INCLUDING STANDING ORDERS, FINANCIAL REGULATIONS, RISK MANAGEMENT AND OTHER COUNCIL POLICIES.

(Agenda Item 9)

119. Standing Orders updated to include latest Government figures for procurements.

Proposed, Seconded and resolved to accept changes to standing orders, noted that all policies reviewed.

UPDATE ON ELDC ASSETS TO BE TRANSFERRED TO TOWN COUNCIL.

(Agenda Item 10)

120. Following communications from ELDC it has been decided to wait until assets are transferred before carrying out any work. Due to issues relating to an existing tenancy which are been sorted out by ELDC officers it is unlikely that the area earmarked for a Community garden will see anything planted in 2021.

REPORT ON ALFORD WINDMILL.

(Agenda Item 11)

121. Mr. D Bell was elected chairman of the group of trustees and Mr. B Pick was also made a trustee. A facebook page will be created to let people know that something is happening. LCC Property Board are considering tenders for the work needed to restore the Windmill 2nd March. A local millwright has agreed to be the trusts expert and the trustees will not accept the windmill transfer until it has been restored to a satisfactory state.

TO DISCUSS MENTAL HEALTH CONCERNS.

(Agenda Item 12)

122. Covered in Chairman’s report.

TO AGREE DATE TO REVIEW ALFORD NEIGHBOURHOOD PLAN.

(Agenda Item 13)

123. The Plan states that the Town Council should carry out a review annually.

Proposed, seconded and resolved that the plan is reviewed in June each year. ANP chairman to be informed.

TO CONSIDER FLORAL CONTRACTORS RECOMMENDATION NOT TO ENTER THE EAST MIDLANDS IN BLOOM COMPETITION 2021.

(Agenda Item 14)

124. Proposed, seconded and resolved to follow contractors recommendations.

TO DISCUSS CONCERNS RAISED REGARDING PARKING ON CORNER OF PARSONS LANE/CHAUNTRY ROAD.

(Agenda Item 15)

125. Cars park right up to the junction and vehicles have to pull out into oncoming traffic to see around corner. This matter to be referred to LCC Highways for consideration as to whether yellow lines would resolve the issue.

UPDATE FOLLOWING COMMUNITY LED HOUSING MEETING.

(Agenda Item 16)

126. The area to be considered is the land at the end of Willoughby Road owned by Platform Housing, it is thought the site could provide about 20 homes for local people. Community Led Housing allows the local community to have some input into the criteria on who can occupy these social housing properties. Most previous sites have been for one or two properties so this would be a fairly large one in comparison. Platform Housing officer will look at energy saving green house designs for these properties which may make the scheme more acceptable to his directors.

CONSIDER ORGANISING A LITTER PICK.

(Agenda Item 17)

127. At this time, it is not possible to hold organized litter picks due to lock-down legislation. However, individuals could litter pick while out on their daily exercise and this could be facilitated by providing litter pickers to those interested.

PLANNING AND DEVELOPMENT TO BE CONSIDERED

(Agenda Item 18)

128.

a. N/003/00151/21 59 Parsons Lane, Alford - Extension and alterations to the existing dwelling to provide a ground floor office and sitting room with 2no. first floor bedrooms over.

Proposed, seconded and resolved no comment

b.  N/003/00215/21 29 Coles Avenue, Alford - Extension and alterations to existing garage to provide an enlarged garage.

Proposed, seconded and resolved no comment

c.  EZY/ 0011/21/TCA – Work on tree in Conservation area at 29, East Street, Alford, Lincolnshire – Fell Cherry Tree. 

Proposed, seconded and resolved no comment.

Considered by Planning Committee since January Meeting:

N/003/02392/20 Bridgeway Development, Willoughby Road - Amendment to original plan changing 1 x 4 bed house to 4 x 1 bed houses. - Supported

N/003/00078/21 Unit 1a, Beechings Way, - Extension and alterations to the existing industrial unit to provide a showroom. – Supported.

ANY MATTERS FOR GENERAL DISCUSSION OR INCLUSION IN NEXT AGENDA. 

(Agenda Item 19)

129.

a. The zigzag lines at junction of Hamilton Road/ South Street need a TRO (Traffic Regulation Order) to make them enforceable rather than advisory. Also, the yellow lines and highways issues previously mentioned as of concern have not yet been addressed by LCC Highways – Cllr Matthews will chase these matters with highways.

b. Cllr Whitcombe is liaising with Road Safety Partnership regarding best sites for mounting reactive speed signs. 

 

There being no further business the meeting closed at 8.10pm

Appendix 118a Accounts for Payment January
Name Total inc.VAT Description
Employee related payment. 3808.92  
M Dennis 40.00 Cemetery clearing
Glendale Countryside Ltd 429.60 Grounds Maint.
Grassroots 1389.34 Cemetery Maint.
Turners Garden Services 2997.00 Grounds maint.
Baytree Garden Services 484.77 Floral displays
Galleon Supplies Ltd 138.30 PPE Toilets
East End Garage 35.00 Fuel/bulb tractor
Sid Dennis & Sons 70.70 Waste removal
S Price 20.00 Bus shelter cleaning
N Evison 25.00 Park Repair
British Gas 26.20 CCTV Electric
BT 58.69 Phone/Broadband
Scottish Power 39.00 Park Electric
British Gas 9.91 Clock ELectric
Southern Electric 66.94 Toilet Electric
UK2 54.04 Domain renewal
BNP Paribas 251.17 Printer Lease
Bank Charges 6.50  
  9,951.08  
Income 19/1/21- 15/2/21
Market Income 287.00
Burial Board Income 0.00
Other 4520.94
  4807.94
Bank Reconciliation - 15/2/2021
Current Account 22583.84
Premium Account 186,997.78
Memorial Account 1,891.15
Bruton Account 50.22
Petty Cash 5.70
  211,528.69
Unpresented payments/receipts (9645.34)
  201,883.35