Meeting Held on the 16th March 2021

UNTIL AUTHORISED AT THE NEXT AVAILABLE MEETING THESE ARE NOTES ONLY

MINUTES OF THE MEETING OF ALFORD TOWN COUNCIL

HELD VIA MICROSOFT TEAMS

ON 16th MARCH 2021

 

Present:  Councillors R Quantrell; G. Hounslow; D Robinson; G Allan; A Hayman; J Shutt; L Iaquaniello; K Tupling and A Whitcombe

 

L Croft – Town Clerk

L Pryke – Deputy Clerk

Cllr G Marsh - ELDC

Cllr C Matthews - LCC

 

TO RECEIVE AND ACCEPT APOLOGIES WHERE VALID REASONS FOR ABSENCE HAVE BEEN GIVEN TO THE TOWN CLERK PRIOR TO THE MEETING.

(Agenda Item 1)

130. Apologies received and accepted from Cllrs S Devereux and B Stockley.

TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011- BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUEST FOR DISPENSATION.

(Agenda Item 2)

131. None.

TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 16th FEBRUARY 2021 AND TO AUTHORISE THE CHAIRMAN TO SIGN THE OFFICIAL MINUTES

 (Agenda Item 3)

132 Proposed, seconded and resolved that the minutes be signed as a correct record by the Chairman.

REPORT FOLLOWING THAT MEETING.

(Agenda Item 4)

133.

a. Item 123 - ANP chairman informed that the annual review will be carried out annually in June.

b.  Item 125 – The issue of cars parking on corner of Parson’s Lane/Chauntry Road has been passed on to LCC Highways together with other issues raised by residents. Cllr Matthews has also been informed of these.

c.  Deputy Clerk attended a meeting of local businesses with Ophelia Consultant employed by ELDC to help open up the High Street.

    1. Dog Mess: 

    2. Traffic: There is a concern about the speed of the traffic coming through the town

    3. Could they have some Market Day parking signs? 

    4. They would like free parking in the town to encourage business.

    5. They want the free parking, over the bridge at the back of the carpark to have signage. 

    6. If parking had to be charged, could it be pay on exit rather than entry to encourage longer stay in the town.

    7. Kristina of Alford Promotions was finding out if ELDC council could buy Anne Hutchinson’s house.

REPORT FROM THE CHAIRMAN

(Agenda Item 5)

134. All matters covered by agenda. 

TABLE CORRESPONDENCE

(Agenda Item 6)

135.

a. Email from local resident – copy of letter sent to MPs office regarding response received relating to Tothby Lane development.

b. ELDC Email fwd. to all councillors – Town & Parish e-news 22/2/2021.

c. Letter from ULHT regarding withdrawal of outpatient services – fwd. to all councillors.

d. Email from Market Rasen Town Council informing council that the Mayor had passed away.

e. Email – Recycling centres open for disposal of all types of refuse from 8th March – Booking is still required. – Fwd. to all councillors and put on Town Council Facebook Page.

f.  Email from Cllr Marsh asking for link on facebook page to Magic Little Grants – Grants of £500 for charities and community groups. – On Town Council Facebook Page.

g. Email from resident concerned about bottle banks at co-op. – Clerk contacted ELDC - Neighbourhood Services are supporting the Neighbourhood waste team at the moment to try and manage the side waste issues between collections. 

    They will ask their teams to clear the side waste when next in the area.  As you can appreciate with the pubs being shut and everyone drinking from home, there is a substantial increase in the amount of glass being deposited at the glass banks, district wide.

h. Email from Manor House – Alford remembers World War One. – The World War One Centenary Commemoration activities have been accepted on the Imperial War Museum’s “Mapping the Centenary” ensuring the legacy of the Alford Project is recorded within the National repository. –                   Fwd. to councillors

i. Emails from ELDC regarding possible funding for Planters with wheels for road closures, we have suggested that planters that can be moved with a trolley lift might be more appropriate.

   The second suggestion for funding by ELDC is to repaint the street furniture by 12th April. ELDC are        looking for more ideas which could revitalise the Market Towns. – Fwd. to councillors

j. Email from ANP group – copy of email sent to Chairman of ELDC Planning committee regarding Spendluffe Ave development. – Fwd. to Councillors.

k. Copy of letter sent to ELDC from headteacher JSTC regarding planning application Hanby Lane – Fwd. to councillors.

l. Email regarding consultation on the future of the boarding provision at Skegness Grammar School – Fwd. to councillors.

m. Message from Alford Congregational Church they wish to make a donation to the Town Council.

n. Letter from Alford Hub donating a Tree of Hope to the Town Council, also to JSTC and QEGS.

o. Request from Ian Naylor, Naylor’s Auctions. Contacting all markets about when and if they can return.

REPORTS FROM OUTSIDE BODIES 

(Agenda Item 7)

136. Cllr Marsh (ELDC) updated councillors on the government funding received for Skegness and Mablethorpe. ELDC have also received £2.2million from the Government Carbon Footprint Fund to deal with Fuel Poverty for housing with substandard insulation, windows etc. 

District Council is also reviewing ways to deal with glass, bottle banks may not be the best solution. The 2021 Census which has gone out to households is a very useful tool as proved by the 2011 census.

Cllr Matthews (LCC) Due to elections May 6th LCC are preparing to go into Purdah and so many decisions will not be made until after the election. Cllr Matthews will continue to try and get information on whether a decision was made on the Windmill by the property board.

FINANCIAL MATTERS

(Agenda Item 8)

137.       

 a. To approve accounts for Payment March as presented.

Proposed, seconded and Resolved that payments as presented be made.

 b.  Consider request from Alford Access Church for donation towards Youth Group

 Proposed, seconded and Resolved to donate £2000 as budgeted.

 c. To consider purchase of software package for inventory control.

 Proposed, seconded and Resolved to purchase and accept quote provided by RBS.

 d.   To authorise continuing Audit arrangements with Skegness, Louth and Mablethorpe Town Councils for the 2020/21 financial year.

Proposed, seconded and Resolved to continue current agreement.

e. Consider the purchase of litter picking equipment for use by volunteers.

Proposed, seconded and Resolved to purchase equipment to a value of £100.

f. Consider purchase of additional software to allow new Town Council website to link seamlessly with Love Alford Website 

Proposed, seconded and Resolved to purchase software – Deputy Clerk to inform council at next meeting of cost.

UPDATE ON ASSET TRANSFERS FROM LCC AND ELDC

(Agenda Item 9)

138. LCC solicitors have provided transfer documents for the Library Building. There is an acceptable overage clause for 20 years that the building must remain a Library and for civic services.

ELDC asset transfers are more complicated than originally anticipated. The concrete yard which is the site for the intended Community Garden could be contaminated and the officer dealing with this has indicated that ELDC will need indemnity if contamination is found. This needs further investigation. Cllr Marsh will talk to officers. The Town Council asked that all other assets be transferred and that this matter be dealt with as a separate transfer.

TO CONSIDER DATE IN MAY FOR ANNUAL ALFORD TOWN MEETING AT ALFORD CORN EXCHANGE.

(Agenda Item 10)

139. It was felt that if possible, the Annual Meeting should be postponed until later in the year as it would be impossible to safely hold a public meeting in light of the current pandemic.

TO DISCUSS ARRANGEMENTS AFTER LOCKDOWN HAS ENDED.

(Agenda Item 11)

140. Shops open from 12th April and Alford Promotions were looking at having bunting strung across the Market Place where previously there had been Christmas Lights the cost of doing this would be too expensive. The bunting etc. will have a rainbow and butterfly theme. The trees/planters, new cycle rack and bus shelter will be decorated. Balloons were considered but dismissed due to environmental issues. It was suggested that flags could be put into the existing tree holders and bunting strung between them. 

Proposed, seconded and Resolved to donate £500 towards cost of flags and bunting.

PLANNING AND DEVELOPMENT TO BE CONSIDERED. 

(Agenda Item 12)

141.

a. N/003/00013/21 Land East of Spendluffe Avenue, Alford - Outline erection of up to 21 no. dwellings. Amendment - Additional information - Drainage Strategy & Flood Risk Assessment.

Proposed, seconded and Resolved to object on grounds as previously stated.

b. N/003/00279/21 Land Off, Hanby Lane, Alford - Outline erection of 14no. dwellings (with means of access to be considered).

Proposed, seconded and Resolved to object as there is no access to the site and traffic a significant issue. Support JSTC objections to the application.

c. N/110/01549/17 Viking Link National Grid, Sandilands (To Bicker Fen), Mablethorpe, - consultation on information submitted to discharge condition/s.

Proposed, seconded and Resolved no comment

d. N/003/00211/21 John Le Voi Guitars, West Street, Alford – Change of use, conversion of and alterations to the existing building to provide a dwelling.

Proposed, seconded and Resolved to support

ANY MATTERS FOR GENERAL DISCUSSION OR INCLUSION IN NEXT AGENDA. 

(Agenda Item 13)

142.

a. Government regulations as they stand mean that face to face meetings restart in May. To allow sufficient space to effectively social distance it was agreed that the War Memorial Hall be booked for May, June and July meetings.

b. LCC were looking at placing bollards on the pavement edge to prevent vehicles pulling up on the footpath by the ATM at the Co-op on East Street. Can this be chased – Cllr Matthews will chase.

c. The footpath in the closed cemetery is still an issue. Cllr. Quantrell is looking for a contractor to work on sets around memorial in the park, he will ask them to look at path at the same time.

d. Re-active speed sign, looking for sites for it to be placed. Pole numbers required please.

e. Red phone boxes seen as available on TV, if there is a use for one it can be looked into.

f. Perceived speeding on Hamilton Road, this has been investigated by LCC and they cannot see that it is possible on that road.

g. TRO - The zigzags on South Street need to be sorted and enforcement officers used at start/close of school day to enforce. Cllr Matthews will chase.

 

 

There being no further business the meeting closed at 8.41pm

Appendix 137a Accounts for Payment 
Name Total inc.VAT Description
Employee related payment. 4323.57  
M Dennis 40.00 Cemetery clearing
Glendale Countryside Ltd 429.60 Grounds Maint.
Grassroots 827.74 Cemetery Maint.
Turners Garden Services 412.00 Grounds maint.
Baytree Garden Services 484.77 Floral displays
Argyle Planning Consultancy 250.00 Prof.Advice
LIVES 500.00 Donation
S M Waite 93.13 Tractor Repair
A Smith (Alford) Ltd 72.00 Annual gas landlord report
Unipart Rail Ltd 3019.20 Reactive Speed Sign
East End Garage 30.00 Fuel tractor
Sid Dennis & Sons 26.33 Waste removal
S Price 10.00 Bus shelter cleaning
Lincolnshire Co-op 50.00 Redeemed food vouchers
Handyman 23.90 Toilet Supplies
ESPO 173.48 Toilet Supplies
Scottish Power 39.00 Park Electric
BT 56.59 Phone
British Gas 8.94 Clock Electric
Anglian Water 13.11 Park Water
Bank Charges 11.01  
  10894.37  
Income 16/2/21- 15/3/21
Market Income 742.00
Burial Board Income 0.00
Other 504.14
  1246.14
Bank Reconciliation - 15/3/2021
Current Account 10269.18
Premium Account 187001.87
Memorial Account 1,891.20
Bruton Account 50.22
Petty Cash 5.70
  199218.17
Unpresented payments/receipts (7029.58)
  192188.59