Minutes of Meeting held 18 August Meeting

MINUTES OF THE MEETING OF ALFORD TOWN COUNCIL

HELD IN THE ALFORD CORN EXCHANGE, ALFORD

ON 18th AUGUST 2020

 

Present:  Councillors R Quantrell; G. Hounslow; G Allan; D Robinson; K Tupling, A Hayman; L Iaquaniello; J Shutt; B Stockley and A Whitcombe

L Croft – Town Clerk

Cllr C Matthews - LCC

 

TO RECEIVE AND ACCEPT APOLOGIES WHERE VALID REASONS FOR ABSENCE HAVE BEEN GIVEN TO THE TOWN CLERK PRIOR TO THE MEETING.

(Agenda Item 1)

15. Apologies received and accepted from Cllr. S Devereux.

Apologies also received from Cllr Marsh, ELDC.

TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011- BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUEST FOR DISPENSATION.

(Agenda Item 2)

16. None

TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 21st JULY 2020 AND TO AUTHORISE THE CHAIRMAN TO SIGN THE OFFICIAL MINUTES

 (Agenda Item 3)

17. Proposed, seconded and resolved that the minutes be signed as a correct record by the Chairman.

REPORT FOLLOWING THAT MEETING.

(Agenda Item 4)

18. a) Item 9 d/e - The Annual Return has been submitted to the external auditors.

b) Item 13 - A waste bin has been fitted in the closed cemetery.

c) Item 14d - The LCC sustainable travel grant has been chased but no response yet from the officer concerned.

d)The Shop Local flags and pavement stickers received from ELDC have been put out around the town.

REPORT FROM THE CHAIRMAN

(Agenda Item 5)

19. An update on the projects discussed at last meeting:

Windmill – Situation still the same although Cllr Allan has contacted LCC.

Alford Focal Point – Chairman has been in contact with LCC, their main concern was that the library provision would continue and that any change would be a community benefit. The Focal Point Trustees have agreed the Town Council proposal and Eleanor Spillane of LCC will look at the original Town Council business plan and work with the Town Council to put a viable case to LCC.

Transfer of Assets – Still awaiting heads of terms from ELDC.

Community Gardens – The chairman is getting together a team of volunteers. Consulting with gardening groups in the town as to what they would like to see.

Alford Hub – will have its office upstairs in the Focal Point. Currently looking for grants to enable them to pay rent.

Teens Project – The 13+ discord site is up and running well, the 10 – 13 year olds site is now up  and being advertised to parents at JSTC. Parents have to agree access to the site which will include all the content of the 13+ site including mental health support.

The chairman attended the busking day which he thought was excellent. Very much appreciated by residents. It was nice to see the band stand in the park used as intended.

TABLE CORRESPONDENCE

(Agenda Item 6)

20. a) Vital and Viable Alford August Update email circulated to all councillors.

b) Email from Cllr Marsh regarding a FPN (Fixed Penalty Notice) for littering which occurred in co-op car park, Alford pre-lockdown. The FPN of £75.00 was paid.

Any littering incidents that take place after 1st April will now be issued an FPN of £150.00 in line with new regulations.

c.) Email received stating that the Alford Country Market has closed.

d.) Email from Cllr Marsh regarding Healthwatch Lincolnshire’s recruitment of an online Citizens Panel. The email was circulated to all councillors and the facebook link was shared on the Town Council Facebook page.

e.) Letter received from the Access Centre thanking the Town Council for it’s support of the Alford Food Bank.

f.) Letter received from ELDC – British Telecom are again proposing to remove payphones including the one at the junction of Church Street /and Market Place. The average calls per month are 14. ELDC have to submit its draft response to BT by 3rd September so it is asking interested parties to provide their initial responses by 1st September.

Options available are:

• Object to the removal of the pay phone, providing appropriate evidence based reasons.

• Consider the adopt a kiosk scheme  - keep the box but not the phone (red phone boxes)

• Offer no objection to the removal. 

g.) Email from Cllr Marsh with Information from Viking Link regarding temporary traffic lights on A52 near Sandilands and Huttoft Bank/ Roman Bank from 24th August. Email circulated to all councillors.

 REPORTS FROM OUTSIDE BODIES 

(Agenda Item 7)

21. Cllr Matthews thanked the Chairman for his regular Alford Hub updates during lock-down. LCC did a parish walk which saw them appreciate many of the issues raised concerning the main roads through Alford, work has already started on these. The yellow lines on West Street will be repainted. Tothby Lane requires work and the problem with the gulley at Beechings Way will be dealt with. LCC have new contractors and an updated website which is working well to deal with issues. Cllr. Whitcombe asked if the footpath on South Street could be looked at from the Drill Hall to Pinfold. There have been a number of minor issues which need to be resolved before the adoption of St Wilfrid’s Close can be agreed.

Cllr Matthews is now on the Definitive Map Committee looking at walking and cycling routes in Lincolnshire. Cllr Robinson asked if there was any central funding for cycling schemes. Cllr Matthews confirmed that active travel had been highlighted and would provide more detail if written to. Concerns were raised at the increase in large vehicles passing through Alford. This will be ongoing for a year to 18months due to the work on the Viking Link and Interconnector and the beach nourishment scheme.

FINANCIAL MATTERS

(Agenda Item 8)

22. a. To approve accounts for Payment July as presented.

Proposed, seconded and Resolved that payments as presented be made.

b. To receive accounts ytd and comparison to prior year.

Noted.

ADDITIONAL FUNDING FOR ALFORD FOOD BANK. 

(Agenda Item 9)

23. The food vouchers supplied to the food bank have been very useful and have nearly all been given out, these were funded by Alford Group of Charities. The Alford Food Bank are requesting if it is possible for more to be funded, Alford Parochial Church have agreed to donate £1,000.

Proposed, seconded and resolved to donate £2,000 for food vouchers. Making a food voucher total of £3,000.

TO CONSIDER HOLDING REGULAR LIAISON MEETINGS BETWEEN ALFORD PROMOTIONS GROUP, ALFORD HUB AND ALFORD TOWN COUNCIL.

(Agenda Item 10)

24. It was agreed that Alford Town Council, Alford Town Promotions and Alford Hub should have regular meetings as they all have a common goal but provide support in different ways.

First meeting to be arranged for mid September on a Thursday.

PLANNING AND DEVELOPMENT TO BE CONSIDERED.

(Agenda Item 11)

25. a. N/003/01220/20 109 West Street, Alford - Change of use, conversion of and alterations to the existing ground floor shop and first and second floor HMO to provide 3no. flats.

Proposed, seconded and resolved to support the change of use application.

ANY MATTERS FOR GENERAL DISCUSSION OR INCLUSION IN NEXT AGENDA. 

(Agenda Item 12)

26. a. ELDC advert promoting Alford includes photo of Alford Windmill with sails on and prompted comments on facebook about misleading advertising. Cllr Allan to liaise with LCC to agree wording for board to be placed at gates of windmill and to be communicated to the public regarding future of the windmill. Once wording agreed this will be available to post in the Alford Chronicle and added to facebook pages.

b. Footpath licencing for A Boards and street cafes has been delegated by ELDC to LCC.

c. Training for Speedwatch volunteers will be organised shortly by Cllr Whitcombe.

d. A lot of people asking when the auction will return to the market on a Tuesday. While social distancing rules remain the same the auction cannot return to the Market Place as it would compromise the other stalls.

e. Will there be a police presence at future meetings. – Local police are invited to attend all meetings.

 

 

There being no further business the meeting closed at 8.00pm

Appendix 22a Accounts for Payment August
Name Total inc.VAT Description
Employee related payments 3657.80  
M Dennis 40.00 Cemetery clearing
Glendale Countryside Ltd 429.60 Grounds Maint.
Grassroots 827.74 Cemetery Maint.
Sid Dennis & Sons Ltd 22.68 Waste removal Cemetery
ESPO 94.30 Toilet Supplies
Alford Corn Exchange 4,000.00 Rent/Donation
Turners Garden Services 1,047.00 Grounds maint.
Baytree Garden Services 481.40 Floral displays
Callabys 265.00 Redeemed food vouchers
The Anchor Inn 285.00 Redeemed food vouchers
Handyman 192.59 General supplies
R Quantrell 750.00 Chairman's Allowance
Galleon Supplies 37.20 Toilet supplies
British Gas 24.10 CCTV Electric
British Gas 11.35 Clock Electric
Scottish Power 39.00 Park Electric
BNP Paribas 251.17 Printer Lease
BT 64.37 Phone/Broadband
SSE 116.11 Toilet Electric
Bank Charges 9.02  
  12,645.43  

 

 

 

Income 21/72020-17/8/2020
Market Income 583.00
Burial Board Income 375.00
Other 2,381.10
  3,339.10
Bank Reconciliation - 17/8/2020
Current Account 41,288.47
Premium Account 151,003.94
Memorial Account 1,890.84
Bruton Account 50.22
Petty Cash 5.70
  194,239.17
Unpresented payments/receipts (11,743.21)
  182,495.96