Minutes of Meeting held 15 September 2020

MINUTES OF THE MEETING OF ALFORD TOWN COUNCIL

HELD IN THE ALFORD CORN EXCHANGE, ALFORD
ON 15th SEPTEMBER 2020
 
Present:  Councillors R Quantrell; G. Hounslow; G Allan; S Devereux; D Robinson; K Tupling, A Hayman; L Iaquaniello; J Shutt and A Whitcombe
 
L Croft – Town Clerk
 
TO RECEIVE AND ACCEPT APOLOGIES WHERE VALID REASONS FOR ABSENCE HAVE BEEN GIVEN TO THE TOWN CLERK PRIOR TO THE MEETING.
(Agenda Item 1)
27. Apologies received and accepted from Cllr. B Stockley.
Apologies also received from Cllr Marsh, ELDC.
TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011- BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUEST FOR DISPENSATION.
(Agenda Item 2)
28. None
TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 18th AUGUST 2020 AND TO AUTHORISE THE CHAIRMAN TO SIGN THE OFFICIAL MINUTES
 (Agenda Item 3)
29. Proposed, seconded and resolved that the minutes be signed as a correct record by the Chairman.
REPORT FOLLOWING THAT MEETING.
(Agenda Item 4)
30. None – all covered by agenda items.
REPORT FROM THE CHAIRMAN
(Agenda Item 5)
31. Planning matters – The development at Tothby Lane received planning permission from ELDC, the NPG are not happy that the ANP has not been followed. Can understand why ELDC made the decision as the previous outline planning was approved on appeal. The number of dwellings has been increased from 7 to 10. This application does not follow ELDC planning policy. A letter has been drawn up and if councillors are happy this will be sent to the head of planning, the leader of ELDC and Cllr Tom Ashton who was extremely supportive of Alfords Neighbourhood Plan. The Town Council will keep a file of any such breaches for future use if necessary. Spendluffe Avenue proposal – The chairman has spoken to the architect and agreed that at the current time a public meeting is not possible, the architect wanted to attend and give a presentation, however did not give enough notice. A special meeting with the town council could be arranged but he must also consult more widely in a form where members of the public can make comments. Hard copies must be available. A new deadline of 20th October has been proposed. The town council must engage with the architect. The architect needs to leaflet East Street, Spendluffe Avenue, Bilsby Road, Millers Way, The Maltings etc. The architect should also advertise the consultation in the Skegness Standard and Louth Leader. Responses will be collated by the architect and shared with the Town Council.
TABLE CORRESPONDENCE
(Agenda Item 6)
32. a. Clerk & Councils Direct Magazine – September
b. Copy of draft decision by ELDC to phone box removal – Objecting to removal of Alford phone box.
c. LALC Annual Report 2019/20
d. Email from Chairman of LALC, Cllr Tony Howard inviting the clerk and chairman to a meeting to discuss the potential LGR (Local Government Re-organisation) and Devolution and the effect on the local town and parish councils within Lincolnshire. No date has yet been set for this meeting but we have responded to confirm interest in participating.
e. Notification of East Lindsey District Council Planning Decision
N/003/00166/20 Land North of Tothby Lane – Planning Permission for erection of 4 detached houses with integral garages, 1 pair of semi-detached houses with attached garages and one block of 4 flats. Construction of accesses and vehicular parking areas. – Full Planning Permission Granted.
 REPORTS FROM OUTSIDE BODIES 
(Agenda Item 7)
33. Cllr. Devereux updated councillors on ELDC matters.
FINANCIAL MATTERS
(Agenda Item 8)
34.         a. To approve accounts for Payment July as presented.
Proposed, seconded and Resolved that payments as presented be made.
b. To consider secondary glazing to Cemetery Lodge under government green homes grant scheme.
Proposed, seconded and Resolved support for trying to get grant funding for this upgrade.
c. To consider whether to repair or remove seat in closed cemetery on corner of South Street/Farlesthorpe Road.
Proposed, seconded and Resolved to repair seat – estimated cost £150.
CONSIDER LEAVING PLANTERS WITH TREES (17 IN TOTAL) IN SITU AND UNDERPLANT THE TREES WITH SPRING BULBS. 
(Agenda Item 9)
35. Proposed, seconded and resolved to leave planters in situ, trees are flowering cherry trees so should look attractive in spring with spring flowers around the base. Also, that local contractors should be offered a volunteer mug as they have all carried out their contracts despite the current Covid-19 pandemic.
REPORT FOLLOWING VITAL & VIABILITY MEETING WITH ELDC AND NEW ALFORD WEBSITE.
(Agenda Item 10)
36. A very interesting meeting with lots of ideas. It was mentioned that there are a lot of different websites for Alford out there but that it did not project Alford to the outside world. ELDC have bought the URL’s Love Louth, Love Horncastle, Love Spilsby and Love Alford which link into the Love Lincolnshire website. It will create and finance these websites for a minimum of 5 years after which if necessary, it is felt the Town Council should continue to fund it. Alford.info is privately run and can take time for info to be updated. It is important that the Town has control of its own web presence. The Hub is covering the facebook needs for Alford. It was suggested by ELDC that each town have a leadership group, in Alford this is already established being the Town Council, Alford Hub and Alford Town Promotions at the centre holding tri-party meetings. ELDC recognised the brilliant leadership shown by this group. Alford Hub is now established with a website and facebook and are a registered charity with its own bank account.
Another suggestion was that ELDC could invest in a Green machine – street cleaner which could be loaned out to towns for their operatives to use.
Also, Alford could consider working with Spilsby to offer a package to visitors taking in places of interest in both towns.
Cllr Matthews also pointed out that if you look on trip advisor of things to do in Alford the top two are not in Alford and the Manor House is the 3rd. If everyone who goes somewhere in Alford were to comment on trip advisor it would boost the ratings, a simple action which could help promote Alford. ELDC were also going to look at GPS town walks and free wi-fi.
Proposed, seconded and resolved to support the creation of a new Alford website.
UPDATE ON ASSET TRANSFERS FROM ELDC.
(Agenda Item 11)
37. The draft heads of terms have been received. Generally, look ok, one or two points need clarifying. They state that ATC cannot make gain for 80 years, while this probably refers to any gain made on the selling of any land transferred. It needs to be clarified that it does not also cover any land that increases in value but remains in the ownership of ATC, as the town council do not want to be billed for making improvements. ELDC also mention that they have been approached by a commercial buyer for one area. The Community Orchard would not be viable without the area of land in question. An initial team of 5 has been set up to work on the community garden which is likely to be a 5 – 10 year project.
Cllr Allan mentioned that St Wilfrid’s Close has now been adopted by LCC.
Proposed, seconded and resolved that the chairman should write to ELDC to clarify points raised and if response satisfactory should progress with the transfer of assets.
UPDATE ON WINDMILL
(Agenda Item 12)
38. Cllr Allan is still trying to get a meeting with LCC on this. The matter is not helped by the change of Building services contractor at LCC. There are also issues with the Millwrights used by LCC which have yet to be confirmed. There is expertise available in the local community to get the work needed done. The site needs to be tidied up. Cllr Allan will speak to Cllr Matthews.
PRE-PLANNING CONSULTATION- DEVELOPMENT END OF SPENDLUFFE AVENUE.
(Agenda Item 13)
39. This was dealt with under item 31.
PLANNING AND DEVELOPMENT TO BE CONSIDERED.
(Agenda Item 14)
40. a. HR/153/3 Hedgerow removal Willoughby Farm 
Proposed, seconded and resolved support on the basis that the planting of the new hedges is done in parallel with the removal of the old ones. 
Cllr Devereux left the meeting.
ANY MATTERS FOR GENERAL DISCUSSION OR INCLUSION IN NEXT AGENDA
(Agenda Item 15)
41. a. The clerk’s hours and work load are increasing and will continue to do so once the additional assets are transferred therefore it is felt a deputy needs to be appointed as soon as possible. Initially 16 hours per week.
b. CCTV in the park – images of those damaging the plants not good enough. Look at having cameras like the new one on Alford Focal Point.
c. Community Speed watch training cannot take place at the current time due to restrictions.
 
 
There being no further business the meeting closed at 8.18pm
 
Appendix 34a Accounts for Payment September
Name Total inc.VAT Description
Employee related payments 3501.97  
M Dennis 40.00 Cemetery clearing
Glendale Countryside Ltd 429.60 Grounds Maint.
Grassroots 827.74 Cemetery Maint.
Sid Dennis & Sons Ltd 20.57 Waste removal Cemetery
ESPO 49.47 Cleaning Supplies
Turners Garden Services 1717.00 Grounds maint.
Baytree Garden Services 481.40 Floral displays
Callabys 30.00 Redeemed food vouchers
The Anchor Inn 285.00 Redeemed food vouchers
Handyman 62.88 General supplies
Lincolnshire co-op 45.00 Redeemed food vouchers
East End Garage 31.00 Fuel
Neil Evison 785.00 Park repairs
A Smith(Alford)Ltd 214.64 Toilet repairs
Nisbet 2,180.37 Fridge/Freezer foodbank
PHS 91.80 Annual fee sanitary waste
ELDC 1,620.00 Compound rent
British Gas 9.27 Clock1.80 Electric
Scottish Power 39.00 Park Electric
ICO 35.00 Data Protection fee
BT 58.52 Phone/Broadband
Anglian Water 14.76 Park Water
PWLB 2,486.67 Loan
Bank Charges 13.41  
  15,070.07  
Income 18/8/2020-15/9/2020
Market Income 715.00
Burial Board Income 500.00
Other 63,781.99
  64,996.99
Bank Reconciliation - 15/9/2020
Current Account 92,012.71
Premium Account 151,043.86
Memorial Account 1,891.10
Bruton Account 50.22
Petty Cash 5.70
  245,003.59
Unpresented payments/receipts (12,578.54)
  232,425.05