Minutes of Meeting held 20th October 2020

MINUTES OF THE MEETING OF ALFORD TOWN COUNCIL

HELD IN ALFORD WAR MEMORIAL HALL, CHAUNTRY ROAD, ALFORD

ON 20th OCTOBER 2020

 

Present:  Councillors R Quantrell; G. Hounslow; D Robinson; A Hayman; L Iaquaniello and A Whitcombe

L Croft – Town Clerk

G Marsh - ELDC

 

TO RECEIVE AND ACCEPT APOLOGIES WHERE VALID REASONS FOR ABSENCE HAVE BEEN GIVEN TO THE TOWN CLERK PRIOR TO THE MEETING.

(Agenda Item 1)

42. Apologies received and accepted from Cllrs. B Stockley, J Shutt, K Tupling, S Devereux and G Allan. 

Apologies also received from Cllr Matthews, LCC.

TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011- BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUEST FOR DISPENSATION.

(Agenda Item 2)

43. Cllr Iaquaniello declared a no-pecuniary interest in agenda item 8b.

TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 15th SEPTEMBER 2020 AND TO AUTHORISE THE CHAIRMAN TO SIGN THE OFFICIAL MINUTES

 (Agenda Item 3)

44. Proposed, seconded and resolved that the minutes be signed as a correct record by the Chairman.

REPORT FOLLOWING THAT MEETING.

(Agenda Item 4)

45. None – all covered by agenda items.

REPORT FROM THE CHAIRMAN

(Agenda Item 5)

46. None – all covered by agenda items.

TABLE CORRESPONDENCE

(Agenda Item 6)

47. a. Copy of ELDC final decision and response to BT regarding removal of phone boxes – ELDC objected to the removal of the Alford Phone Box on South Market Place.

b. Town and Parish e-news emailed to all councillors.

c. Confirmation from ELDC that Alford Town Council’s registered address is now 5 South Market Place and that has been changed on the Royal Mail’s postcode address file.

d. Copy of email sent to Cllr Devereux ELDC from a concerned resident regarding the decision to extend the season for coastal caravan parks who felt this could potentially put lives at risk.

e. Letter from Royal British Legion – It has been agreed that only 3 wreaths will be laid on Remembrance Sunday during the short service, by the Town Council, British Legion and Church. This will take place on Sunday 8th November at St Wilfrids Church from 10.45am to 11.15am. Attendance is restricted to 34 people so only one representative from each group invited can be present.

N/003/01220/20 109 West Street, Alford – Change of use, conversion of and alterations to the existing ground floor shop and second floor HMO to provide 3 flats – Full Planning Permission Granted.

 REPORTS FROM OUTSIDE BODIES 

(Agenda Item 7)

48. Cllr Marsh updated councillors on the Hope & Light displays planned for each market town. Alford has been allocated a star template for its projection.

The Local Development Order for Coastal Caravan Parks is extending the season to the 1st January only. Most high tides causing concern about coastal flooding do not occur until after this date, also this is does not apply to every site. 

The Alliance with Boston is working well and over 10 years it is hoped to save 10million for the two authorities. South Holland have expressed an interest in joining the alliance.

The Lincolnshire devolution has been postponed for 10 years as all 7 local district authorities objected.

FINANCIAL MATTERS

(Agenda Item 8)

49.         a. To approve accounts for Payment October as presented.

Proposed, seconded and Resolved that payments as presented be made.

b. To consider donation to Alford Town Promotions.

Proposed, seconded and Resolved to donate the budgeted £3,000.

c. To agree the purchase of a Remembrance Day wreath.

Proposed, seconded and Resolved to purchase wreath.

d. To formally agree employment of a part-time Deputy Town Clerk 16 hours per week.

Proposed, seconded and Resolved to employ part-time deputy town clerk.

e. To consider ELDC proposal for town wi-fi estimated at £25k per market town.

Proposed, Seconded and Resolved that the Town Council are interested in the proposal but would require a properly costed proposal before committing to a contribution.

Cllr Marsh ELDC was unaware of this idea and will talk to officers as he feels it should be fully funded by ELDC.

UPDATE ON ELDC ASSET TRANSFERS. 

(Agenda Item 9)

50. The proposed transfer of assets has to go to full council at East Lindsey with a recommendation from the Executive Board to approve, this will be on 28th October 2020.

Alford Coal have expressed an interest in part of the land to be transferred.

Viking Link are interested in helping with the idea of a community orchard and could be approached to do work such as clearing the site using their machines.

UPDATE ON LCC ASSET TRANSFERS.

(Agenda Item 10)

51. Library Building – LCC officers have sent a business plan template based on a parish councils previous successful transfer. They have filled in parts with information already provided previously and Cllr Quantrell has completed the template. They are coming to Alford for a site meeting with Cllr. Quantrell and Cllr Matthews on 27th October.

The Alford Hub are now using the family room as an office and are planning an official opening with distinguished guests. Have the Town Council office down stairs could be of value to LCC who may need to meet people in Alford. The final business plan will be presented to the property board LCC 17th December.

Alford Windmill – A committee meeting will be held on Thursday 22nd October at the Manor House. The group includes Cllrs Quantrell, Allan and Robinson plus D Bell and they will be looking at running the Windmill as a separate group not as part of the Manor House Civic Trust group. The Town Council needs to be ready with plans once LCC have completed the repairs.

REPORT PROVIDED BY ALFORD HUB ON LATEST INFORMATION.

(Agenda Item 11)

52. Councillors were provided with a chart showing all the services currently provided by the hub and provided the following information:

a. Approaching 1,000 Help and Prescription requests.

b. Expansion of the Hospital Discharge Team working in Partnership with ULHT

c. Partnership with Anglian Water and Energy Suppliers to be the response for their Priority List for practical support in the case of interruption to supply.

 d. Expansion of Befriending Team to offer daily check in call, with 30 min repeat if no answer then home visit and report to emergency family number and Lincs Police. This is in addition to Telephone, Face to Face, Sitting and Respite service.

e. Launch of School Uniform Bank - Helped 47 families. Currently have 177 items in stock 

f. Moved into office

g. Held virtual Benefit and Debt Management Webinars on Virtual Community Centre (Facebook)

h. Implementation of a Protocol to notify of school and community outbreaks. IMPORTANT

i. Expansion of Gardening service for vulnerable/ cancer patients

j. We are wanting to have a covid secure taxi for Alford and need funding!

 

UPDATE FOLLOWING LEADERSHIP MEETING HELD 1st OCTOBER

(Agenda Item 12)

53. Cllr Iaquaniello updated councillors on the meeting. It was well attended by representatives from different groups many online. It was a very positive meeting.

PLANNING AND DEVELOPMENT TO BE CONSIDERED.

(Agenda Item 13)

54. a. N/003/01647/20 14 Commercial Road, Alford – Extension and alterations to existing house to provide a ground floor bedroom, living room and shower.  

Proposed, seconded and resolved to support

b. N/003/01476/20 St Wilfrids Church, Alford – Resurfacing existing footpaths to north side of church and amendment to previously approved footpaths granted permission – Decision to support made by Planning Committee.

ANY MATTERS FOR GENERAL DISCUSSION OR INCLUSION IN NEXT AGENDA. 

(Agenda Item 14)

55. a. To be included in the next agenda CCTV.

b. Cllr Whitcombe has been advised that Community Speed Watch training can start. In November they will monitor the speed of traffic in areas where speeding is seen as an issue

c. It had been noted that someone had been onsite at the windmill and cut the grass, thought to have been ELDC.

 

 

There being no further business the meeting closed at 7.57pm

Appendix 49a Accounts for Payment October
Name Total inc.VAT Description
Employee related payments 3,747.93  
M Dennis 40.00 Cemetery clearing
Glendale Countryside Ltd 429.60 Grounds Maint.
Grassroots 827.74 Cemetery Maint.
ESPO 49.12 PPE
Turners Garden Services 412.00 Grounds maint.
Baytree Garden Services 685.40 Floral displays
The Anchor Inn 120.00 Redeemed food vouchers
Shoezone 24.99 Work boots
S M Waite 513.77 Tractor repairs/maint.
East End Garage 149.42 Fuel/repairs
Neil Evison 109.00 Park repairs
Alford Hub 500.00 Trf donation rec'd
British Gas 9.91 Clock Electric
Scottish Power 39.00 Park Electric
BT 75.81 Phone/Broadband
Anglian Water 91.69 Toilet Water
SSE 118.88 Toilets Electric
Bank Charges 21.16  
  7,965.42  
Income 16/9/2020-19/10/2020
Market Income 386.50
Burial Board Income 250.00
Other 500.00
  1,136.50
Bank Reconciliation - 19/10/2020
Current Account 83,842.71
Premium Account 146,994.09
Memorial Account 1,891.10
Bruton Account 50.22
Petty Cash 5.70
  232,783.82
Unpresented payments/receipts (7,241.86)
  225,541.96